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How to Organise and Run a Festival

10/02/2012

- Posted by admin

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Everything you need to know about organising and running a festival

Music festivals attract people from around the country and sometimes even from around the world.  To keep them coming back year after year, there are some strategies around the equipment, your team, and production plans that you will want to implement whilst making sure other problems or issues do not interfere with establishing that excellent reputation as the festival of choice.  Everything must be considered to create a successful festival.

Smart Small

Don’t expect to pull off a massive four-day festival along with top profit on the first go. Instead, start small and build a reputation slowly with local bands that might be seeking more exposure and that just want to jam with a few other like-minded artists. This helps to build a buzz, gives you time to work out the kinks in the production, and create a profit over the long term as you work up to bigger events in the future.

Set Your Sights on the Perfect Site

How to organise and run a festivalWork with local hall owners or even farmers to see if you can create a unique site to host the event. Choosing something unique can also add to the ambiance and theme of your festival. Part of selecting a good festival site should include thinking about lighting, visual, and audio needs as well as checking in advance that the site would qualify for the proper festival permits and licenses for selling anything and for permission to play music. You also need to know the volume requirements between certain hours to make sure your festival complies. The last thing you want to do is to get shut down mid-festival.

Plan B for Weather

You are always sure to count on the weather being a disappointment in the UK not that it stops people for turning out for a great festival. But, you need to think about wind, rain, and flooding when setting up stages and working with items that require electricity. Even providing some areas around the festival that provide more shelter for guests can be more inviting.

Amenities are Appreciated

After putting most of their wages toward the cost of the festival ticket, those that are coming to your festival will be pleasantly surprised if you give them amenities to make the festival experience one to remember. This can include food, drinks, facilities and lounge areas. Think about adding other types of activities for those who may want to bring kids or take a break from watching the bands. This can include an area with artists that sell their wares, food and drink booths, and even fun rides for the kids.

Get Professional Assistance

From promotion to operations on the day of the festival, be sure to look to professionals to help you out. While video production companies or an audio visual team can costs more than volunteers off the street or putting your best mates to work, it will guarantee a festival that runs smoothly and builds on your reputation as the festival of choice every year. This includes spending the time to research which companies offer the best equipment, as well as a team that can handle set-up, production, and tear down for the event.

You may even want to check with other festival promoters to find out their experience so you can partner with a company that is reliable and focused on creating the perfect experience.

 

Set Your Sights on the Perfect Site

How to organise and run a festivalWork with local hall owners or even farmers to see if you can create a unique site to host the event. Choosing something unique can also add to the ambiance and theme of your festival. Part of selecting a good festival site should include thinking about lighting, visual, and audio needs as well as checking in advance that the site would qualify for the proper festival permits and licenses for selling anything and for permission to play music. You also need to know the volume requirements between certain hours to make sure your festival complies. The last thing you want to do is to get shut down mid-festival.

Plan B for Weather

You are always sure to count on the weather being a disappointment in the UK not that it stops people for turning out for a great festival. But, you need to think about wind, rain, and flooding when setting up stages and working with items that require electricity. Even providing some areas around the festival that provide more shelter for guests can be more inviting.

Amenities are Appreciated

After putting most of their wages toward the cost of the festival ticket, those that are coming to your festival will be pleasantly surprised if you give them amenities to make the festival experience one to remember. This can include food, drinks, facilities and lounge areas. Think about adding other types of activities for those who may want to bring kids or take a break from watching the bands. This can include an area with artists that sell their wares, food and drink booths, and even fun rides for the kids.

Get Professional Assistance

From promotion to operations on the day of the festival, be sure to look to professionals to help you out. While video production companies or an audio visual team can costs more than volunteers off the street or putting your best mates to work, it will guarantee a festival that runs smoothly and builds on your reputation as the festival of choice every year. This includes spending the time to research which companies offer the best equipment, as well as a team that can handle set-up, production, and tear down for the event.

You may even want to check with other festival promoters to find out their experience so you can partner with a company that is reliable and focused on creating the perfect experience.

 

Thinking of organising a festival?

Do you need a reliable team to help design and build your event?  Or perhaps you’d like to hire equipment for your festival?  Get in touch with us today and we’ll put together a bespoke package based on your needs.

With our technical expertise we can offer help and advice as to what products best fit your requirements to ensure the best experience for your attendees.

Call us now on 0115 938 6354 for help, or get in contact using the form below:

Thinking of organising a festival?

Do you need a reliable team to help design and build your event?  Or perhaps you’d like to hire equipment for your festival?  Get in touch with us today and we’ll put together a bespoke package based on your needs.

With our technical expertise we can offer help and advice as to what products best fit your requirements to ensure the best experience for your attendees.

Call us now on 0115 938 6354 for help, or get in contact using the form below:

Case study:

We have worked at a number of UK festivals over the last couple of years.  We have provided a number of services for Jaegermeister at Download Festival, Sonisphere Festival and Splendour Festival.

We’ve also worked with headliner acts Taking Back Sunday, Funeral for a Friend and Feeder.

Learn more about the equipment we used and how we helped Jagermeister with by clicking the link in the adjacent case study.

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